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  Web http://www.klippert.com



  Saturday, May 27, 2017 – Permalink –

Auto Show

Also Dumb No Dot



A PowerPoint show can be set up to run automatically when it is opened.

To do this, you could go to File>Save As and choose PowerPoint Show (*.pps) from the Save as type: list.

Another way is to change the extension (the three letters that appear after a file name such as Report.DOC).

PowerPoint uses .PPT for normal files, .POT for templates.

A PowerPoint show uses .PPS.

Microsoft "dumbed down" Windows Explorer so that, by default, extensions are not displayed.

To see them:
  1. Go to Windows Explorer.
  2. On the Menu bar go to Tools>Folder Options
    (Organize>Folder and Search Options in Vista)
  3. Click on the View tab.
  4. In the Advanced settings list, remove the check mark from "Hide file extensions for known file types."
  5. OK your way out.
To change a regular PowerPoint file to a show:
  1. Locate the file in Windows Explorer.
  2. Right click the file name and choose Rename.
  3. Touch the End key on the keyboard and the Backspace three times.
  4. Enter the letters PPS
  5. Hit Enter.
You now have a PowerPoint show that will automatically run when it is opened.

(This also works with *.PPTX files


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<Doug Klippert@ 3:45 AM

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  Tuesday, May 23, 2017 – Permalink –

Can the Narration

Pre-Record



PowerPoint and Narration
By Geetesh Bajaj from Indezine

"Narration is one of PowerPoint's least-used and most-misunderstood aspects. Many people try narration within PowerPoint only to get frustrated and give up.

Surprisingly, most PowerPoint narration problems stem from outside PowerPoint - from incompatible sound cards to loose microphone cables or messed-up Multimedia properties in the Windows control panel.

Or maybe you set your microphone volume settings very low or even mute! That's why I've provided a checklist of things you should do before you even attempt to begin narration in PowerPoint."



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<Doug Klippert@ 3:16 AM

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  Friday, May 19, 2017 – Permalink –

Open 2010-2007 in 200-2003

Not everyone is going to jump at once


How to open and to save Word 2007, Excel 2007, and PowerPoint 2007 files in earlier versions of Office
Microsoft Office Word, Microsoft Office Excel, and Microsoft Office PowerPoint versions 2000 through 2003 cannot natively open documents that are stored in the Office Open XML Formats in 2007 Microsoft Office programs.

You can install the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats to open or to save 2007 Office files.

Microsoft Office XP and 2003
Word, Excel, and PowerPoint

After you install the Compatibility Pack, you can use your existing version of Word, Excel, and PowerPoint to open, edit, and save the file formats that are new to Word 2007, Excel 2007, or PowerPoint 2007. For example:
  • You can open Word, Excel, or PowerPoint 2007 files by double-clicking them exactly as you do with your existing Word, Excel, and PowerPoint presentation(s).
  • You can save Word, Excel, or PowerPoint 2007 files by clicking the Save button in your version of Word, Excel, or PowerPoint.
Microsoft Office 2000
Word, Excel, and PowerPoint
Word 2000
  • After you install the Compatibility Pack, you can open, edit, and save the document file formats that are new to Word 2007 within Word 2000.
  • You can open files in the formats that are new to Word 2007 by double-clicking the files.
  • You can save files in the formats that are new to Word 2007 by clicking Save in Word 2000.
Excel 2000 and PowerPoint 2000
  • After you install the Compatibility Pack, you can open and save the file formats that are new to Excel 2007 and to PowerPoint 2007 from the Microsoft Windows operating system.
  • You can open files in the formats that are new to Excel 2007 and to PowerPoint 2007 by double-clicking the file on the desktop, in the My Documents folder, or in Microsoft Windows Explorer.
  • You can save files in the formats that are new to Excel 2007 and to PowerPoint 2007 by right-clicking an Excel 2000 file or a PowerPoint 2000 file and then clicking Save As.
Compatibility Pack Functions

Compatibility Pack Download



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<Doug Klippert@ 3:06 AM

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  Saturday, May 13, 2017 – Permalink –

Update the FUI Ribbon

Let the add-ins begin


It is said that the Office 2007 Graphical User Interface Ribbon cannot be as easily changed or modified like it has been in previous versions.

This may be partially true, but not all is lost.

Here is some information from the equine's mouth:


Learn how to customize the Ribbon user interface (UI) in the 2007+ Microsoft Office release. Also learn how new features in Microsoft Visual Studio 2005 Tools for the 2007+ Microsoft Office System support RAD development of Ribbon customization. (40 printed pages)

Customizing the Office Ribbon


Monsieurs MS also have a downloadable spreadsheets with the Control IDs. There are files for 2003 as well.

Lists of Control IDs


2007 Office System Add-In: Icons Gallery

2013 Icons Gallery



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<Doug Klippert@ 3:21 AM

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  Friday, May 12, 2017 – Permalink –

More More Free Templates

Clean, professional layouts


Besides some intriguing enterprise PowerPoint solutions, PresentationPoint.com has some free designs that you can download and adapt to your own uses.

One of the designs is a timer:



PresentationPoint.com


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<Doug Klippert@ 3:20 AM

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  Wednesday, May 03, 2017 – Permalink –

Font Properties Plus

Everything you need to know


To embed a font in a document or slide show so it can be displayed on any other machine, the font must support that action. The standard Windows properties statement does not show all the needed information.

The bottom of this illustration shows the standard information shown when you right-click a font file, and choose properties. The two views at the top are what appear when the Microsoft Font properties extension is installed.


Font Properties

If you right click on a font file in Windows its basic properties are displayed. The Font properties extension adds several new property tabs to this properties dialog box. These include information relating to font origination and copyright, the type sizes to which hinting and smoothing are applied, and the code pages supported by extended character sets.

It also will tell you if the font can be embedded and/or edited in a document.



Protected
The font may not be embedded, copied, or modified. If you use a protected font in a document and if the document is opened on a computer that does not have the font installed on it, a font substitution occurs. Word substitutes the closest font available on the computer for the missing protected font.
Print/Preview
The font is embedded and temporarily loaded on the target computer. Documents that contain print/preview fonts must be opened read-only, and no edits are stored in the document. Embedding a font of this nature has the least impact on file size increase.
Editable
The font behaves just like the print/preview fonts, except that you may also apply the font to other text in the same document.
Installable
The font is installed on the target computer permanently when you open the document. This allows you to use the new fonts as if you installed the fonts directly into Windows yourself. This type of embedded font has the greatest impact on file size because the entire font or fonts are included with the document.


Versionand Features tabs
The Version tab includes version and date information. The Features tab describes the font in terms of number of glyphs, number of kerning pairs, the possible existence of a euro symbol and the presence of embedded bitmaps within the font.

Linkstab
If a font doesn't include a Web site URL, but does include a 'vendor ID code' a link will be provided to Microsoft's font vendor database.

Font properties extension, version 2.3
(32-bit only)


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<Doug Klippert@ 3:54 AM

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  Friday, April 28, 2017 – Permalink –

Create Animation Schemes

Roll your own



When you click on Slide Show>Animation Schemes, the task pane will display pre-set animations.

You can create your own Animation Schemes.

Shyam Pillai from PowerPoint Skphub.com details the steps to take and a downloadable template.

Animation Schemes in PowerPoint

"The best part is that you can add/modify and distribute animation schemes of your own.
All the schemes are present in a read-only file quikanim.ppt located in
C:\Program Files\Microsoft Office\Office10\1033 

(the path may vary depending on the drive and installation folder).
This file is essentially a normal PowerPoint file. You can open the file in PowerPoint directly. However it is best to remove the read-only flag before opening it."



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<Doug Klippert@ 3:05 AM

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  Thursday, April 20, 2017 – Permalink –

Squeezin' out the Pixals

Slim PP Fast


When you insert pictures into a PowerPoint show, the size of the file begins to bloat. There is a built in tool that helps.
  1. Select the graphic.
  2. Right-click and pick "Format Picture".
  3. Click the "Picture" tab and click on the "Compress" button.
  4. Click "Selected pictures" to compress the currently picture. Choose "All pictures in document" to handle all images in the show.
  5. In the "Change resolution" section, choose how your show is going to be presented.
  6. In the "Options" section, check both "Compress pictures" and "Delete cropped areas of pictures."
  7. OK your way out.
In PowerPoint 2007+ select the picture and look at the Picture Tools >Format group.

 


The PowerPoint & Office Art Team Blog:
Compress Pictures


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<Doug Klippert@ 3:17 AM

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  Friday, April 14, 2017 – Permalink –

PowerPoint Screed

WSJ on slide shows


Here is another article trying to rein in the PP overkill.
It is easier to put together a PowerPoint show than it is to write an intriguing speech; Six bullet points vs. 6 pages of text.

Why is it the that polite audience members congratulate even the worse presentations?
"But the civility has some self-interest. Larry Chung, a software developer, doesn't criticize fellow presenters, he says, "because I know the tables could be turned a few weeks later."
To him, PowerPoint presentations are like corporate karaoke. "For the most part, it's tough to listen to," he says. "We all applaud each other even though we know how bad it stinks."


Go Easy on the Text


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<Doug Klippert@ 3:22 AM

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  Thursday, April 06, 2017 – Permalink –

Montage in PPT

No need for Photoshop


Fill a picture with a gradient - or another picture in PowerPoint? Have you wanted to blend two pictures in PowerPoint to create a montage?

Transparent montages in PowerPoint


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<Doug Klippert@ 3:59 AM

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  Thursday, March 30, 2017 – Permalink –

Sound Throughout

Background

You can set up sound to run throughout your show, music or narration.
(Included on this link is a list of free music locations)

Indezine.com


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<Doug Klippert@ 3:28 AM

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  Wednesday, March 22, 2017 – Permalink –

Hints and Tips

more ideas


  • Customize the Ribbon
  • New Shape Tools
  • Media Triggered Animations
  • Video across slides
  • Where did the stretch animation go?
  • Animated text in circle (2007 / 2010)

PPTAlchemy.co.uk


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<Doug Klippert@ 3:30 AM

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  Saturday, March 18, 2017 – Permalink –

PPT from Access

Automation

"Create a PowerPoint slide presentation from scratch using Access data. In addition, display and control a slide show from within an Access form. Walk through the solution and explore ways to extend the sample for your own applications."
MSDN.Microsoft.com


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<Doug Klippert@ 3:24 AM

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  Thursday, March 16, 2017 – Permalink –

Countdown Timers

Please sit down


To get your audience to settle down before you start or for breaks, you can create a timer slide that counts down the seconds or minutes before you begin.
Here are step by step instructions and links to other timers.


EllenFinkelstein.com


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<Doug Klippert@ 3:42 AM

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  Wednesday, March 08, 2017 – Permalink –

How to Prepare

Steps to a show


Microsoft has provided a roadmap to building a PowerPoint presentation.

Office Microsoft


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<Doug Klippert@ 3:02 AM

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  Thursday, March 02, 2017 – Permalink –

Limit MRU

choose a number

Click on the "Office" button (File in 2010).
Choose "PowerPoint Options".
Click the "Advanced" entry in the left column.
Under "Display" enter "0"
Click "OK"
The list will be erased. No entries will be displayed under MRU
documents.
If you go back you can re-enter a number and PP will start list files
from that point on.


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<Doug Klippert@ 3:48 AM

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  Wednesday, February 22, 2017 – Permalink –

Sliding Slide Show

Moving

  • The Push Left slide transition
  • A background with no vertical borders
  • One or two continuous horizontal lines
  • Other optional horizontal elements

EllenFinkelstine.com


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<Doug Klippert@ 3:16 AM

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  Tuesday, February 14, 2017 – Permalink –

Reflections

How to even in earlier versions

Sandra Johnson demonstrates how to create reflections in PowerPoint. 2007-13, of course, but also in earlier versions.

Indezine.com


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<Doug Klippert@ 3:14 AM

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  Wednesday, February 08, 2017 – Permalink –

Excel to PPT

And Access

This example shows how to place the VBA code in PowerPoint, retrieve data from Excel and or Access and display it in a PowerPoint table.

PPTFAQ.com


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<Doug Klippert@ 3:51 AM

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  Friday, February 03, 2017 – Permalink –

YouTube on a Slide

Good trick

YouTube is a treasure chest of material. This link shows how to add a YouTube video to your PowerPoint presentation.

JakeLudington.com


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<Doug Klippert@ 3:55 AM

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  Friday, January 27, 2017 – Permalink –

Auotoshapes to Pictures

Convert


You can, sometimes, do more with AutoShapes if you change them into Pictures.
Scaling and formatting choices are different with pictures.

EllenFinklstein.com


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<Doug Klippert@ 3:54 AM

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  Thursday, January 19, 2017 – Permalink –

Background Sound

All the way through

In some circumstances you may want music to play throughout the presentation.

Indezine.com


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<Doug Klippert@ 3:39 AM

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  Thursday, January 12, 2017 – Permalink –

PPT Photo Album

Tutorial


How to use PowerPoint to create a photo album.
In this article:

Step 1 – start a photo album
Step 2 – insert pictures
Step 3 – create the album layout
Step 4 – create titles and subtitles
Step 5 – format pictures
Step 6 – edit the photo album

Create a photo album in PowerPoint in 6 steps


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<Doug Klippert@ 3:35 AM

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  Friday, January 06, 2017 – Permalink –

Time to Dump PowerPoint

Presentation questions

"One of the findings mentioned in the article: it is more difficult to process information if it is coming at you both verbally and in written form at the same time."
PresentationZen.com


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<Doug Klippert@ 3:52 AM

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  Wednesday, December 28, 2016 – Permalink –

Who's to Blame

The hammer or the carpenter?

Farhad Manjoo places the blame where it belongs, the show's producer, not the software.

No More Bullet Points


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<Doug Klippert@ 3:57 AM

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  Thursday, December 15, 2016 – Permalink –

Pause a Sound

And then I said

How to insert a sound file, and set it to play automatically, but also pause the narration at will during the slide show.

Andrew May


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<Doug Klippert@ 3:29 AM

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  Wednesday, December 07, 2016 – Permalink –

No Seeum Buttons

Invisible clicks

How to place spots on your slide that initiate actions when clicked, but are otherwise invisible.

Create invisible buttons


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<Doug Klippert@ 3:38 AM

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  Thursday, December 01, 2016 – Permalink –

PPT Suggestions

Many how tos


  • Sound Solution: Playing Music on HTML Presentations
  • Creating Depth within a Slide Presentation
  • Creating & Running an Opening Loop
  • Using PowerPoint in Dual Monitor/Projector
  • Boom - Blowing things up
  • Black and White Printing Solution
  • PowerPoint Animations: Starting Things Going
  • Making and Preserving a Second Master
  • Find fabulous fonts to dress up your deck
  • Ten PowerPoint FAQ Entries You Don't Know You Need to Read

PPTfaq.com


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<Doug Klippert@ 3:31 AM

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  Wednesday, November 23, 2016 – Permalink –

PPT Blog

Neat site


Tony Ramos has a neat presentation, PowerPoint blog.
He recently featured this PPT clip:

It's Hard to Believe This is PowerPoint

TonyRamos.com


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<Doug Klippert@ 3:28 AM

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  Tuesday, November 15, 2016 – Permalink –

Launch Apps on Slide Click

Simple VBA

". . . did you know that when you set a shape's action setting to launch a program, you can pass command line switches to that program?"

Launching Other Applications with Command Line Switches


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<Doug Klippert@ 3:35 AM

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  Monday, November 07, 2016 – Permalink –

Crop in PowerPoint

Do it in house

"Sometimes, you want to crop around an image with a complex shape. Most people do this in Adobe Photoshop or another image-editing program, but you can do it in PowerPoint if you don't have or know another program"
Read more:
EllenFinkelstein.com


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<Doug Klippert@ 3:43 AM

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