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  Web http://www.klippert.com



  Monday, April 16, 2018 – Permalink –

Educational Slide Shows

Suggestions


Purdue University has a collection of PowerPoint shows on a number of topics.

  • Writing Skills
  • Research and Documentation St yles
  • Grammar and Mechanics
  • Business/ Professional Writing
  • Agricultural Economics/Cooperative Extension
If you have ever had to prepare a paper with MLA/APA standards these shows may come in handy:

Cross-referencing: Using MLA Format
This presentation teaches your students the purposes of MLA documentation, as well as methods for using parenthetical citations and a Works Cited page. This presentation is an important addition for the beginning of a research unit in a humanities course or any assignment that requires MLA documentation. (Writer and Designer: Jennifer Liethen Kunka)

Documenting Sources: Using APA Format
This presentation reviews the purposes of APA documentation, as well as methods for effectively using parenthetical citations and a reference page. This presentation is ideal for the begin ning of a research unit in a science course or any assignment that requires APA documentation. (Writer and Designer: Jennifer Liethen Kunka).
Purdue University


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  Saturday, April 14, 2018 – Permalink –

Default Save

Choose your own location



When you choose to save most Office files, the Save dialog box defaults to the Documents or My Documents folder.

(The following directions work in 2007+, but you need to click on the Office button in the upper left corner of the Window)

Word
you can change the default location by going to Tools>Options. On the "File Locations" tab you can modify the storage location.
Excel
Tools>Options. On the "General" tab change the default location.
PowerPoint
uses Tools>Options and the "Save" tab.
Access
Tools>Options and the "General" tab for Databases and Projects
Publisher
Tools>Options "General".
Outlook
will make you take an underground tour into the Registry to change the location to save e-mail attachments.
FrontPage/Expression Web
appears to require the same sort of spelunking.


Change the folder where e-mail messages and attachments are saved


If you don't want to change the default, but would like to be able to quickly go to an alternate site, open the Save or Save Attachment dialog box. On the left side of the box is the Places Navigation bar. If you click the Desktop icon, that location will be used to save the file.

You can add spots to the bar. Browse to the specific folder. Highlight the folder and click the down arrow beside the Tools option. Select "Add to My Places."

The file or e-mail attachment can then be saved where you want.


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  Thursday, April 12, 2018 – Permalink –

Beyond Bullets

By Cliff Atkinson



About the Author
Cliff Atkinson is a leading authority on how to improve communications across organizations using Microsoft PowerPoint. He is a popular keynote speaker, a writer, and an independent management consultant whose clients include companies ranking in the top five of the Fortune 500. He is president of Sociable Media in Los Angeles.

Cliff teaches at UCLA Extension, is a senior contributor for the MarketingProfs newsletter, and writes the Beyond Bullets weblog, at BeyondBullets.com

Also see:
BeyondBulletPoints.com

Book Description
PowerPoint owns the presentation world. We've been cocooned by a blue gradient screen with six or more bullet points feeding information.
Or so we've been lulled to believe.
(see Edward Tufte's dissection of the Columbia PowerPoint disaster)

Cliff Atkinson takes a well researched, but almost heretical stand that a presentation is a story and that too much data plastered on the screen, dulls the audience's soul and actually reduces comprehension and retention.

Beyond Bullets walks the reader through the story process and provides tools to structure presentations to have the maximum impact.

The "PowerPoint" part of the process is easy to follow, even for a novice. The story telling sections will help improve the most experienced speaker's show.

Quote

"But what might not be evident in the simplicity of this slide is what happens when the audience experiences it along with your verbal explanation. Because the slide design is simple, the audience can quickly scan the headline and visual and understand the idea. Then their attention turns to the place you want it. — to you, the words you're saying, and the way the information relates to them. Instead of making everything explicit and obvious on the slides, you can leave the slides open to interpretation so the audience is dependent on you, and you on them.

What (the experts are) saying, basically, is that slides filled with bullet points create obstacles between presenters and audiences. You might want to be natural and relaxed when you present, but people say that bullet points make the atmosphere formal and stiff. You might aim to be clear and concise, but people often walk away from these presentations feeling confused and unclear. And you might intend to display the best of your critical thinking on a screen, but people say that bullet points "dumb down" the important discourse that needs to happen for our society to function well.

Somewhere in our collective presentation experience, we're not connecting the dots between presenters and audiences by using the conventional bullet points approach. This issue is of rising concern not only to individuals and audiences - even the major players of large organizations are taking notice of the problem. It seems that in every location where people meet, from small meeting rooms to board rooms to conference halls, people want a change."



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  Saturday, March 31, 2018 – Permalink –

Move That Thing

Noise and motion


Microsoft has another of its easy to understand tutorials that deals with making objects move on the screen and also make sounds.

  • Animate text or objects

  • Add sound effects to an animation or hyperlink

  • Use sample animations in your presentation
There is also a link to a tutorial about adding sound effects to a presentation.

Animation


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<Doug Klippert@ 3:55 AM

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  Thursday, March 22, 2018 – Permalink –

VBA Named Arguments

An easier read


Use named arguments for cleaner VBA code.

Most likely, you use positional arguments when working with VBA functions. For instance, to create a message box, you probably use a statement that adheres to the following syntax:

MsgBox(prompt[, buttons] [, title] [, helpfile, context])


When you work the MsgBox function this way, the order of the arguments can't be changed.

Therefore, if you want to skip an optional argument that's between two arguments you're defining, you need to include a blank argument, such as:
MsgBox "Hello World!", , "My Message Box"


Named arguments allow you to create more descriptive code and define arguments in any order you wish. To use named arguments, simply type the argument name, followed by :=, and then the argument value.

For instance, the previous statement can be rewritten as:

MsgBox Title:="My Message Box", _
Prompt:="Hello World!"


(To find out a function's named arguments, select the function in your code and press [F1].)


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<Doug Klippert@ 3:55 AM

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  Thursday, March 15, 2018 – Permalink –

PPT Font Size

How big should you go?


In the old days of slide shows, presenters would hold their slides out at arm's length. If they could still see the text, then it would be OK when projected.

Dave Paradi has researched the question and offers a PDF document that compares screen size, fonts, and seating distance.

For instance:
"For example, if you're using a 60 inch screen and have 32 point text on your slides, the furthest someone should be is 57 feet from the screen."
Font Size

Dave Paradi's PowerPoint Tips


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<Doug Klippert@ 3:24 AM

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  Sunday, February 25, 2018 – Permalink –

Slideshow Accesability

Hearing and vision enhanced


Dave Paradi has an article about how to design PowerPoint shows for those with limited hearing or vision.

With PowerPoint presentations becoming more of a standard way to communicate information of all types, we need to keep in mind that our first responsibility is to our audience. We need to use the ideas above to make sure that we make our presentation accessible for everyone.

Making Accessible Slides


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<Doug Klippert@ 3:22 AM

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  Wednesday, February 21, 2018 – Permalink –

Convert Fonts

A type change



PowerPoint has a feature that allows you to replace any of the fonts being used in a presentation
You may want to do this to change the look of a show, or because the type face is not available on another machine and not embeddable.

Go to Format>Replace Fonts.

Choose one of the fonts you are currently using and its replacement.

Look over your presentation before saving it. Sometimes a different font will change the spacing on a slide. You may have to reformat a few slides

RDP Slides.com:
Troubleshoot font problems


Informit.com:
Working with Text in PowerPoint


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<Doug Klippert@ 3:50 AM

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  Thursday, February 15, 2018 – Permalink –

Match Format Paste

Copy/Paste formatting in Word, PowerPoint or Excel



When you copy information from a Web page or another document, the formatting will also be copied.

To match the formatting of the target document, copy the text and place the cursor where you want to insert the copy.

Then, go to Edit>Paste Special, and select the Unformatted Text option.
(Click the arrow under Paste in the Clipboard group on the Home tab in 2007+)

The clipboard text will be pasted to match the target.

Another way when using Word 2002 + is to click on the "Smart icon" that appears at
the lower right corner of the pasted text. You can then choose to keep the original formatting, match the destination formatting, keep text only, or apply a new style.

An additional way to transfer just the formatting between documents is to highlight the text with the formatting you wish to copy and then hold down the Ctrl key and the Shift key and press the C key (Ctrl+Shift+C). Release the keys. Select the text you want to have formatted. Hold down the Ctrl key and the Shift key and press the V key (Ctrl+Shift+V). Only the formatting is copied, not the text.
In Excel use Edit>Paste Special and select the "Formats" option.


What's So Special About "Paste Special"? Video

Paste Special can also be used with graphics.

You can change Word's default behavior; choose whether to paste Inline or Floating.

Microsoft Word MVPS FAQ


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  Thursday, February 08, 2018 – Permalink –

PowerPoint Pundits

Connect with other PowerPoint users


Microsoft has put together a list of locations, forums, blogs, etc. that cover PowerPoint.

You'll probably find that your question has been answered at one of these spots.

PowerPoint Ninja


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<Doug Klippert@ 3:12 AM

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  Saturday, February 03, 2018 – Permalink –

Viewer

Portable PowerPoint



If you have to show your presentation on a machine that does not have PowerPoint installed, you can use " Package for CD. "

Before 2003 it was named "Pack and Go."

Go to File> Package for CD ...
The Dialog box will walk you through the process and offer to include the PowerPoint Viewer.

PowerPoint Viewer

The problem with the earlier versions of PowerPoint, through 2002, was that the viewer only handled the features available in PowerPoint 97.


The PowerPoint 2007 Viewer lets you view full-featured presentations created in PowerPoint 97 and later versions.
Here is the download location for the PowerPoint 2007 Viewer:

PP 2007 Viewer

PowerPoint 2010 Viewer


PP Tools:
Downloads and descriptions for other versions


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<Doug Klippert@ 3:52 AM

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  Tuesday, January 23, 2018 – Permalink –

Office VBA Tricks

Video + Free code


"Learn tips and use sample code for several Office applications. These tips can help you to be more productive and can also be a starting point for developing your own tools, utilities and techniques."
  • Update Word Document Statistics in the Title Bar
  • Create Outlook Rules Programmatically
  • Delete Repeated Text Throughout a Word Document
  • Run Macros Based on the Value of One or More Excel Spreadsheet Cells
  • Disable Related Controls on a PowerPoint Slide After a User Clicks an Input Control
  • Display Reminder Information When a User Opens an Office Document
  • Synchronize an Access Main Form to a Subform and Vice Versa
  • Log Worksheet Changes to an XML File
  • Merge Body Text from Multiple Outlook E-mail Messages to a Word Document
  • Use the Office Assistant as an Alternative to Displaying and Retrieving User Input
Ten Tips for Office VBA Developers

VBA Tips & Tricks

Getting Started with VBA in Office 2010

Download Office 2013 VBA Documentation


(VBA is VBA and is, in most cases, usable in all versions of Office)


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<Doug Klippert@ 3:03 AM

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  Monday, January 22, 2018 – Permalink –

Background Templates

Fresh material



After seeing a few PowerPoint presentations, all of the backgrounds and graphics included with Office, start to look alike.

Luckily, there are generous folk who supply fresh material.

Sonia Coleman is one of the best.

She presents over 200 templates for download.

Free PowerPoint Templates

Explore the rest of her site including the Gallery section

Also see:

PoweredTemplates.com


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<Doug Klippert@ 3:48 AM

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  Wednesday, January 10, 2018 – Permalink –

YouTube in PowerPoint

Imbedded videos


Shyam Pillai has provided a free wizard to imbed YouTube clips into a PowerPoint Presentation

"Use this to insert YouTube videos into a PowerPoint slide. All you need to do is to provide the YouTube video URL that appears in the browser address bar, the rest is taken care of by the YTV Wizard.

Note: YouTube videos are streamed so a live internet connection is required to playback the video during the slideshow. Use the free FlashBack add-in to play/rewind the YouTube video automatically."

YouTube Video Wizard


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  Wednesday, January 03, 2018 – Permalink –

New Table in Town

Bigger and better (?)


Pre '07 versions of PowerPoint limited tables to a maximum of 25 rows and columns. You were able to ungroup the table cells before, but that has been taken away.


"In this release, we have increased that maximum to 75x75 within the UI.

We were able to do this because we made the decision to move away from the metaphor of a table simply being a group of shapes, as it was in previous versions.
This has been one of the largest enabling factors in our performance gains, and as a result, tables are workable at sizes much greater than that of 25x25.

A tradeoff made in order to obtain these gains in performance was the ability to "ungroup" a table.

While this tradeoff means that there are a set of scenarios no longer present, specifically the ability to ungroup a table to animate individual pieces, we feel that the performance gains (not to mention all the other aspects talked about in this section of the blog) along with the ability to use multiple tables and/or shapes in these scenarios will benefit users in a much greater way."

PowerPoint Tables

It can still be done:

Workaround for animating a table:

  1. Right-click the table, choose Save as Picture

  2. Save as EMF (choose EMF from the "save as type dropdown list)

  3. InsertPicture, insert the EMF

  4. Ungroup the EMF twice

  5. Now regroup the parts you need to animate -- rows, columns, or whatever
microsoft.public.powerpoint


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  Sunday, December 31, 2017 – Permalink –

Move the Show

Portable hints


A speaker can be called upon to present programs almost anywhere. Every site is unique and has its own problems. Your show may, also, have to be sent out on its own.

Here are some suggestions that may help on the road:

Distributing PPTs - Pitfalls, Panics & Pleasures
By Steve Rindsberg

There are several potential problem areas:
  • Recipients who don't have PowerPoint
  • PowerPoint version compatibility
  • Links - to images, sounds, movies and OLE content (graphs, charts, spreadsheets, Word pages etc.)
  • Sound and movie compatibility
  • Fonts
  • Timing/Synchronization
  • VBA code and Controls
  • Recipients using assistive technology



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<Doug Klippert@ 3:42 AM

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  Friday, December 29, 2017 – Permalink –

Word to PP

Send outline to PowerPoint


That old 2003 version allowed you to send a Word file to PowerPoint and have it create a slide show.

After styling with Heading 1, 2, etc, go toFile > Send To > Microsoft Office PowerPoint.

2007+ is a little different (duh!)

For Microsoft Office 2007+

Word 2007+ doesn't allow you to publish to PowerPoint 2007 by default.

Here's the solution:

After you are done in Word 2007+, save it as a Word document.

Now open PowerPoint 2007+.

Click on the Office Button at the top left hand corner.

Click Open.

Under Files of type, select All Outlines.

Now select the Word document and click Open.

Alternately,

In Word 2007+, right click on the ribbon.

Select Customize Quick Access Toolbar.

Under "Choose commands from:", select Commands not in the ribbon.

Look for "Send to Microsoft Office PowerPoint".

Click OK.

The command will then be added onto the Quick Access Toolbar (QAT).



Word to PowerPoint

Word 2010 to PP 2010


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<Doug Klippert@ 3:25 AM

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  Friday, December 22, 2017 – Permalink –

Google Shows

Presentation alternative


Google Docs now has a presentation element.

You can create documents, spreadsheets and presentations online.

They're a bit restricted and simplex at this point, but you can also import files and convert them for sharing or publication.

Google Docs

Review of Google presentation


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<Doug Klippert@ 3:32 AM

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  Saturday, December 16, 2017 – Permalink –

Handy Master View

It's mouse and keyboard quick!


With PowerPoint 2007-13, View>Presentation Views>Slide Master will take you to the Slide Master View. The same location shows Handout and Notes Masters.

A shortcut involves using the Shift key.

"At the bottom left hand corner of PowerPoint (bottom right for PowerPoint 2007), you will see 3 mini buttons. They are: Normal View, Slide Sorter View, and Slide Show. Now here's a quick trick:

When you hover over these 3 mini buttons, hold down the Shift key. The mini buttons will now become Slide Master view, Handout Master view, and Set Up Show respectively."

The Setup Show is on the Slide Show tab in the Setup group. The Shift key is a cooler way to bring it up quickly.



The Art of PowerPoint-ing


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<Doug Klippert@ 3:16 AM

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  Wednesday, December 13, 2017 – Permalink –

2003-07-10-13 Compatbility

Exchange the future and the past


"Microsoft has added new file formats to Microsoft Office Word, Excel, and PowerPoint 2007+. To help ensure that you can exchange documents between Microsoft Office releases, Microsoft has developed a Compatibility Pack for the Office Word, Office Excel, and Office PowerPoint 2007+ File Formats"

Use earlier versions of Excel, PowerPoint, and Word to open and save files from 2007-13 Office programs

Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint


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<Doug Klippert@ 3:13 AM

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  Monday, November 27, 2017 – Permalink –

Move the Line

Animate charts


PowerPoint has the ability to present elements of a graph one at a time for dramatic effect.

Here's one take from PPTWorkBench.com:
Complex Animations



This tutorial is an example of making PowerPoint do things that can't normally be done. In this case, we will tweak some chart animations that don't exist under normal circumstances.
  1. Create a chart with data,
  2. Ungroup the chart into individual pieces,
  3. Insert pictures that relate to the data,
  4. Do some grouping + animation.
Also:

Microsoft:
 Animate Chart Elements in Microsoft PowerPoint 

Internet4classrooms.com:
Animating a Chart - Using Ungrouping

Ungroup in 2007+  


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<Doug Klippert@ 3:10 AM

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  Thursday, November 16, 2017 – Permalink –

Annoying Hypertext Warnings

How to disable hyperlink warning messages in 2007+ Office programs


When you include links in PowerPoint, or other '07 applications, you may get this admonition:

Opening "path/filename".
Hyperlinks can be harmful to your computer and data. To protect your computer, click only those hyperlinks from trusted sources.
Do you want to continue?


To disable the hyperlink warnings in 2007+ Office programs when an http:// address or an ftp:// address is used, you must create a new registry subkey.

To do this, follow these steps:

  1. Click Start, and then click Run.

  2. In the Open dialog box, type regedit, and then click OK.

  3. In Registry Editor, locate one of the following registry subkeys:

    HKEY_CURRENT_USER\Software\Microsoft\Office\12.0\Common 

    HKEY_CURRENT_USER\Software\Policies\Microsoft\Office\12.0\Common

    Note You only have to modify one of these registry subkeys. You do not have to modify both of them.

  4. Click the registry subkey, point to New on the Edit menu, and then click Key.

  5. Type Security, and then press ENTER to name the key.

  6. On the Edit menu, point to New, and then click DWORD Value.

  7. Type DisableHyperlinkWarning, and then press ENTER to name the entry.

  8. In the right pane, right-click DisableHyperlinkWarning, and then click Modify.

  9. In the Edit DWORD Value dialog box, click Decimal, and then type 1 under Value data.

    Note A value of 0 enables the hyperlink warning message. A value of 1 disables the hyperlink warning message.

  10. Click OK.

  11. Exit Registry Editor.
  12. 
    
How to disable hyperlink warning messages
Security warning message  


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  Sunday, November 05, 2017 – Permalink –

Enlarge and Shrink Picture

Get a close up


"Often when doing a presentation, you may want to enlarge an image using Emphasis: Grow.

You probably want to show a clearer view of a photograph. But enlarging with the Grow effect often ends up getting the image blurry/jagged.

Now it looks ugly, you wouldn't want to show others an enlarged but poor quality picture, do you?


PPTHeaven.mvps.org:
Enlarge Image


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<Doug Klippert@ 3:22 AM

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  Sunday, October 29, 2017 – Permalink –

Annotation Preservation

Hold that note



Remember the old days. You did your John Madden thing. You've scribbled notes all over the slide and would like to keep them. That old-fashioned 2002 version of PowerPoint couldn't help, but 2003+ will!

Not only can you save your highlights and underscores, but you can turn them on and off when you re-run the show.

Carefully mark up the slide and then at presentation time make it look like you do this sort of thing all the time on ESPN.

When you close the presentation you are asked if you want to save the changes.
You can't highlight text in PowerPoint like you can in Word, but you can do it with screen annotations



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<Doug Klippert@ 3:27 AM

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  Monday, October 23, 2017 – Permalink –

Office Art

2007+ choices


Office 2007+ uses OfficeArt to format text boxes, graphics and pictures.

It's available in Word, Excel , and PowerPoint, but it is most active in PowerPoint and Excel.

Here's a description:

Office PPT Art



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  Friday, October 13, 2017 – Permalink –

Life with PowerPoint

Cruel tips


" Don McMillan is "Technically Funny". Before he became a nationally known stand-up comedian, Don spent 10 years as an engineer at IBM, AT&T, and VLSI Technology. He knows what corporate life is all about. His show is funny, smart, clean, AND he is the ONLY comedian working in PowerPoint.


Life After Death by PowerPoint



Don McMillan


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<Doug Klippert@ 3:24 AM

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  Saturday, October 07, 2017 – Permalink –

Leaf Automation

Animation tip


This tutorial will walk you through the steps you can use to display a leaf as it floats and swirls across the screen.

There is also a file that you can download to see how its done.

PowerPoint Heaven:

Leaf Motion


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<Doug Klippert@ 3:21 AM

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  Wednesday, October 04, 2017 – Permalink –

Non Stop Show

Stop the breakout


If a PowerPoint show is running, it can be stopped by using the escape key. Here's a way to prevent that from happening.

A User can exit out of a show accidentally/intentionally by pressing the ESC key. This add-in disables the functionality of the ESC key.

Note: If the show is set to run in Kiosk mode, disabling the ESC key will provide no way of getting out of a slide show, hence please ensure that you have provided an escape route (e.g an invisible shape set to End show) to exit the show.


No ESCape Add-in
by Shyam Pillai


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<Doug Klippert@ 3:44 AM

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  Saturday, September 30, 2017 – Permalink –

Google Shows

Presentation alternative


Google Docs now has a presentation element.

You can create documents, spreadsheets and presentations online.

They're a bit restricted and simplex at this point, but you can also import files and convert them for sharing or publication.

Google Docs

Review of Google presentation


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<Doug Klippert@ 3:12 AM

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  Tuesday, September 19, 2017 – Permalink –

Great Collection

Examples and ideas


The experts show you how they have developed some pretty spectacular animations and designs using PowerPoint out of the box.


"PowerPoint Heaven is a website providing PowerPoint showcase, artworks, PowerPoint games, animation templates, PowerPoint animations and tutorials on animating Microsoft PowerPoint."


PPTHeaven.mvps.org


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<Doug Klippert@ 3:22 AM

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  Saturday, September 16, 2017 – Permalink –

Countdown Slide

3-2-1




It can be useful to let your audience know when the show is going to begin. Here's a description about how to do it:

Create Countdown Slide Without VBA
(There is also a sample PowerPoint file with all the hard work done for you!)


The MVPS.org site also has a way to do it with VBA:
Simulate a countdown timer using Sleep API

Indezine.com has a tutorial:
Countdown Timer

Tushar-Mehta.com offers a free download:
PowerPoint Timer add-in
The add-in provides a variety of capabilities missing from PowerPoint itself. During a slideshow, it can:

  • Show the current time
  • Show the elapsed time of the presentation
  • Count down the time remaining for the presentation.
  • Optionally, it includes the ability to terminate the presentation at the end of a separately configurable grace period!
Also a tutorial on auto scheduling a PowerPoint show


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<Doug Klippert@ 3:26 AM

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