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Sunday, February 19, 2012 – Permalink – Stop Online HelpUse local HelpWhen Office 2003 first came out, one of the new features was that the help files were "live." Rather than using stale information installed years before, the application connected with Redmond for the newest and best solutions. This can be a problem depending on how you connect to the Internet. If you're using a dial up service, or speeds slow to a crawl. Here is a way to use local information.
 If you need to disable its use through a Group Policy, or in the Registry, see: Microsoft Support: How to disable Microsoft Office Online featured links in Office Be aware that if you do turn it off, you might miss some of the Office online feature, like tutorials and downloads. Office Online: Get More Out of the Microsoft Office System See all Topics powerpoint <Doug Klippert@ 6:51 AM
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Tuesday, February 14, 2012 – Permalink – Typography for the Rest of UsReal world fontsChoosing a type face can be fun, but also overwhelming. You want to convey the message without obscuring the thoughts in an avalanche of weird shapes. Cameron Moll has a web site/Blog called Authentic Boredom; his "platitudinous web home." Recently he explored: The non-typographer's guide to practical typeface selection "I honestly believe typeface selection is one of the most transparent ways of detecting good - and bad - design. You can tell plenty about a designer merely by the typefaces he/she chooses. So you'd be wise to start with trusted faces, and you'd be even wiser to know something about the history of each typeface." Also see: Who was that font I saw you with last night? See all Topics powerpoint <Doug Klippert@ 8:29 AM
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Monday, February 06, 2012 – Permalink – AnimationsTutorial about Cool PowerPoint Animations"This tutorial is more of a demonstration of what cool custom animation effects can be achieved just by using the standard PowerPoint 2002 / XP / 2003 / 2007 wipes."
This is a new version. If you tried the earlier one you owe it to yourself to look at the new one. (One hint, open the PPS file in PowerPoint. When you see an interesting trick, hit the Esc button. View the Custom animation pane to see how it was done.) From AwesomeBackgrounds.comSee all Topics powerpoint <Doug Klippert@ 3:52 AM
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Thursday, February 02, 2012 – Permalink – Screen Beans and PowerPointA Bit Better"A Bit Better Corporation is a small consulting firm helping companies communicate and create products with maximum impact. Partners Cathleen Belleville and Dennis Austin bring over 46 years of high-technology experience. (Cathleen Belleville managed product planning for the Graphics unit at Microsoft. Dennis Austin designed the original PowerPoint 1.0 at Forethought, Inc. before Microsoft bought it.) BitBetter.com: PowerPoint FAQ Here are a few of the questions answered:
The company also has collections of Screen Beans for sale:  See all Topics powerpoint <Doug Klippert@ 3:55 AM
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Thursday, January 26, 2012 – Permalink – Broadcast PowerPointShows on the Internet"There are many different ways you can deliver a presentation. You can make an on-screen presentation using a laptop or desktop computers and a multimedia projector, you can use an overhead with transparencies, you can generate paper printouts and use a flip chart, or even present using 35mm slides.YouTubeBroadcast PowerPoint Presentations Microsoft Office Assistance: PowerPoint 2003 Add-in: Presentation Broadcast "The presentation broadcast add-in, which synchronizes the audio and video delivery in Microsoft Office PowerPoint 2003 and earlier presentations and enables you to deliver presentations to participants in different locations, is not available in Microsoft Office PowerPoint 2007. Instead, Microsoft Office Live Meeting can help you collaborate online and share presentations with individuals or large groups in different locations. All that you need to use Live Meeting is a computer and an Internet connection. " Presentation Broadcasting documentation Broadcast PowerPoint presentations to small groups See all Topics powerpoint Labels: General, Instructional, Presentation, Reference, Tips <Doug Klippert@ 3:55 AM
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Wednesday, January 18, 2012 – Permalink – Fade In/Fade OutHow to create the effect"It is relatively simple and can be done quickly. The only part that slows you down is setting the colors. The Fade in technique is explained below. You can apply the same and reverse the color scheme to attain the Fade out effect." Create multiple copies of an object. You can Copy the object and then use Ctrl+V to Paste it multiple times. Change the color or shade each time the object is pasted, or using the Tab key, go through the objects and format each with a different degree of color. Next select all the objects. Drag the mouse around the collection of objects. With the objects selected, use the Align or Distribute option on the Drawing toolbar to Align Middle . You may also have to use Align Center . The objects will be perfectly aligned, one on top of the other. With the objects still selected set the animation to Appear 0 seconds After Previous event. You may have to change the timing to 0.1 seconds. MVPS.org: Fade In/Fade Out effect Download a sample here See all Topics powerpoint <Doug Klippert@ 3:35 AM
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Saturday, January 14, 2012 – Permalink – Selecting Hidden ObjectsWhere's the doggy?Constructing a presentation can involve multiple images or shapes on one slide. Objects are piled on top of each other in the order that they are created. You can move items forward or back by using Draw>Order on the Drawing toolbar. (Drawing Tools> Format in 2007). However, how can you select an object if it is buried under other graphics? PowerPoint allows you to cycle through every object on the slide by selecting one object and then using the Tab key to cycle through all of the objects on the slide. Objects can be graphics or text boxes; Shift+Tab cycles backwards through the objects. Click on any visible object; press the Tab key until you see the selection boxes that indicate which object is selected. Here's a Flash tutorial by Sonia Coleman. (It opens in a pop up window, so you may have to tweak your Google/MSN anti-popper toolbar) Selecting Objects Here's a static version: Selecting Objects See all Topics powerpoint Labels: General, Instructional, Shortcuts, Tips, Tutorials <Doug Klippert@ 3:44 AM
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Thursday, January 05, 2012 – Permalink – Brainy BettyTemplates, Graphics and more"Very simply, you can download anything on this site for personal or business or educational use. You can share these downloads with others as long as you give it to them and not "sell" it to them. Tell others where you got the downloads. Brainy Betty What you can expect to find on this site:
See all Topics powerpoint Labels: General, Instructional, Presentation, Reference, Templates, Tips, Tutorials <Doug Klippert@ 3:07 AM
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Tuesday, December 27, 2011 – Permalink – Organize PresentationThink backwardsSpeaker's Notes By Bob Denny Organizing content requires the ability to think backward "From the back end forward See all Topics powerpoint Labels: Instructional, Presentation, Reference, Tips <Doug Klippert@ 3:40 AM
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Friday, December 23, 2011 – Permalink – Live Notes SlideKeep a recordHow to create a "Live Notes" page in your presentation "Frequently there is a need to capture information in a PowerPoint presentation. For example, when making a presentation before an audience, there might be a need to capture comments and questions as the presentation proceeds. You might also have a need to capture answers to a quiz or survey, or to record game responses. <Doug Klippert@ 3:03 AM
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Thursday, December 08, 2011 – Permalink – SchedulerStart on timeYour PowerPoint show can be set up to start at a particular time, repeat a chosen number of times and, then, turn itself off automatically. Tushar Mehta has put together a step-by-step instruction sheet. He combines the Windows Task Scheduler with PowerPoint's Slide Show Set Up. This could be set up to run in a "kiosk" setting. Perhaps at a trade show or seminar. Multiple shows could be set up to run one after another or at different times of the day. PowerPoint Auto Scheduler Tutorial Also take a look at VisualCron -> http://www.visualcron.com for a standalone task scheduler See all Topics powerpoint Labels: General, Presentation, Tips, Tutorials <Doug Klippert@ 3:24 AM
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Monday, December 05, 2011 – Permalink – TufteA contrary opinionIs there anyone who has not seen a PowerPoint presentation? In class, in business, at seminars, at any gathering of two or more people the blue screen of PowerPoint will appear. Edward Tufte has written a number of books, including: Beautiful Evidence, Visual Explanations, Envisioning Information, The Visual Display of Quantitative Information, and Data Analysis for Politics and Policy. He is Professor Emeritus at Yale University, where he taught courses in statistical evidence, information design, and interface design. If you are ever within 300 miles of a city presenting Tufte's one day course: "Presenting Data and Information", GO! Tufte has written that: PowerPoint Is Evil Power Corrupts. PowerPoint Corrupts Absolutely "Particularly disturbing is the adoption of the PowerPoint cognitive style in our schools. Rather than learning to write a report using sentences, children are being taught how to formulate client pitches and infomercials. Yea, but....  Comments: Hi Doug - I agree, Tufte is a smart man, and people should go see his talk. I saw him last year in Boston, and the price of admission included three of his books. He risks throwing the baby out with the bathwater. Sure, using many of the defaults in PowerPoint (or Excel or Word) will produce a less effective document. It is up to the user to adjust his/her use of such tools to avoid the narrow-mindedness that indiscriminate use of the tools can impart. PowerPoint's a decent tool, one I use frequently in conjunction with Excel and Word in the solutions I create. I didn't know you'd written a PowerPoint book. It looks like it's geared toward UI use of Ppt. Do you know of any sources dealing with programming of PowerPoint? - Jon ------- Jon Peltier, Microsoft Excel MVP Peltier Technical Services http://PeltierTech.com/ I've seen Tufte twice. I think he serves a purpose by exposing a viewpoint far to one side, so that others can say "I wouldn't go that far, but ..." There's not much on PP VBA. There are some references on RDPSLIDES.com and Shyam Pillai's site. See all Topics powerpoint Labels: General, Performance, Presentation, Tips <Doug Klippert@ 3:27 AM
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Saturday, December 03, 2011 – Permalink – Hide the SlideYou don't need to show everything!If you create a PowerPoint show that includes all of the information about the subject, the show will be much too long and tedious for most audiences. Go to Slide Sorter view. Hold down the Ctrl key and select slides that contain extra or supplementary information. Right-click the selection and choose "Hide Slide." None of the selected slides will be shown during the show, but if a question comes up that needs more detail, the hidden slide can be retrieved by typing its number on the number key pad and hitting Enter. You can right-click on a slide and choose "Go to Slide." The hidden slides are indicated by parentheses. BTW: In the Print dialog box, you can choose to "Print Hidden Slides." See all Topics powerpoint Labels: General, Presentation, Tips <Doug Klippert@ 3:32 AM
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Monday, November 28, 2011 – Permalink – Embed a showStick it in WordYou might like to distribute a short PowerPoint slide show, and include some extra material. Open Word and PowerPoint. Arrange the windows so that both applications can be seen. (Right-click an empty area of the Task bar and choose "Tile Windows Vertically." Type your introductory text in the Word document. Switch to PowerPoint and open the PowerPoint file. In Slide Sorter View, hold down the Ctrl key and select the slides you want to include. Drag the selected group of slides onto the Word document. You will only see the first slide in the document, but if you double-click on the image, the PowerPoint show will run. It will also work in Excel. (This, of course assumes that the target machine has PowerPoint or PowerPoint Viewer installed) See all Topics powerpoint <Doug Klippert@ 3:56 AM
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Saturday, November 26, 2011 – Permalink – Forms and SlidesPowerPoint in AccessThis download provides an Access database and a PowerPoint slide show. "Create a PowerPoint slide presentation from scratch using Access data. In addition, display and control a slide show from within an Access form. Walk through the solution and explore ways to extend the sample for your own applications. Here is an MSDN article: If you have some knowledge of VBA, you can probably figure it out from the code on the Access Form. Labels: General, Presentation, Reference, Tips, Tutorials <Doug Klippert@ 3:18 AM
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Monday, October 31, 2011 – Permalink – Click to TriggerMake it soA trigger is an object on your PowerPoint slide - a picture, a shape, a button, or even a paragraph or text box. When you click on it an action is initiated. The action might be a sound, a movie, an animation, or text becoming visible on the slide. Microsoft Office Online has a tutorial: Use triggers to create an interactive slide show in PowerPoint "Here's a Power User column for teachers. Want to involve your students more in a presentation? Set up "triggers" for them to click as they go through the show. Triggers (related to animations) let you add surprise to your slides while inviting your viewer to take part and have fun." Indezine.com: Trigger Animations All 'Bout Computers: Trigger Happy Animations in PowerPoint See all Topics powerpoint Labels: Animation, Presentation, Reference, Tips, Tutorials <Doug Klippert@ 3:12 AM
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Sunday, October 23, 2011 – Permalink – 'Tis the TemplateFree Holiday templatesThis can be considered a jumping off point for many holiday themed templates. Here are some sources for holiday backgrounds and clipart for PowerPoint. These sites also have material for the rest of the year. All 'Bout Computers: Holiday AutoShapes in PowerPoint by Kathy Jacobs Template Ready: Christmas FREE PowerPoint Template Microsoft office: Holiday templates Powered Templates Brainy Betty: Christmas and Holiday Themed Templates Sonia Coleman: Free PowerPoint Templates See all Topics powerpoint Labels: Templates <Doug Klippert@ 3:03 AM
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Wednesday, October 19, 2011 – Permalink – How Google WorksFact and notThe magic that makes Google tick
Sergey Brin and Lawrence Page Google.com: How Google Works How Stuff/Google Works The Economist: Case History Or  It's all done with pigeons See all Topics powerpoint <Doug Klippert@ 3:43 AM
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Wednesday, October 12, 2011 – Permalink – Educational Slide ShowsSuggestionsPurdue University has a collection of PowerPoint shows on a number of topics.
Purdue University See all Topics powerpoint Labels: Presentation, Reference, Tutorials <Doug Klippert@ 3:26 AM
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Monday, October 10, 2011 – Permalink – Default SaveChoose your own locationWhen you choose to save most Office files, the Save dialog box defaults to the Documents or My Documents folder. (The following directions work in 2007-10, but you need to click on the Office button in the upper left corner of the Window)
Change the folder where e-mail messages and attachments are saved Also: D.C. Everest school district Weston, WI: Office Default Paths If you don't want to change the default, but would like to be able to quickly go to an alternate site, open the Save or Save Attachment dialog box. On the left side of the box is the Places Navigation bar. If you click the Desktop icon, that location will be used to save the file. You can add spots to the bar. Browse to the specific folder. Highlight the folder and click the down arrow beside the Tools option. Select "Add to My Places." The file or e-mail attachment can then be saved where you want. See all Topics powerpoint <Doug Klippert@ 3:28 AM
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Friday, October 07, 2011 – Permalink – Beyond Bullet PointsBy Cliff AtkinsonISBN 0-7356-2052-0 Microsoft Press 2005 About the Author Cliff Atkinson is a leading authority on how to improve communications across organizations using Microsoft PowerPoint. He is a popular keynote speaker, a writer, and an independent management consultant whose clients include companies ranking in the top five of the Fortune 500. He is president of Sociable Media in Los Angeles. Cliff teaches at UCLA Extension, is a senior contributor for the MarketingProfs newsletter, and writes the Beyond Bullets weblog, at BeyondBullets.com. Also see SociableMedia.com Book Description PowerPoint owns the presentation world. We've been cocooned by a blue gradient screen with six or more bullet points feeding information. Or so we've been lulled to believe. (see Edward Tufte's dissection of the Columbia PowerPoint disaster) Cliff Atkinson takes a well researched, but almost heretical stand that a presentation is a story and that too much data plastered on the screen, dulls the audience's soul and actually reduces comprehension and retention. Beyond Bullets walks the reader through the story process and provides tools to structure presentations to have the maximum impact. The "PowerPoint" part of the process is easy to follow, even for a novice. The story telling sections will help improve the most experienced speaker's show. Quote "But what might not be evident in the simplicity of this slide is what happens when the audience experiences it along with your verbal explanation. Because the slide design is simple, the audience can quickly scan the headline and visual and understand the idea. Then their attention turns to the place you want it. — to you, the words you're saying, and the way the information relates to them. Instead of making everything explicit and obvious on the slides, you can leave the slides open to interpretation so the audience is dependent on you, and you on them. Here's the latest edition: See all Topics powerpoint Labels: General, Presentation, Reference, Tips <Doug Klippert@ 3:02 AM
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Sunday, October 02, 2011 – Permalink – No Bullets?Heresy!Cliff Atkinson's book, "Beyond Bullets", came out in 2005. A new version has just been released. Shellie Tucker, of Office.Microsoft.com, tried out the suggestions in a real world situation: "It was a gamble. And it gave us pause. Could we give a PowerPoint presentation and use NO BULLET POINTS? Could we divorce ourselves from the tried and true - and deadly boring? We decided to try." No bullets See all Topics powerpoint Labels: General, Presentation, Reference, Tips, Tutorials <Doug Klippert@ 3:21 AM
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Friday, September 23, 2011 – Permalink – Move that thingNoise and motionMicrosoft has another of its easy to understand tutorials that deals with making objects move on the screen and also make sounds.
See all Topics powerpoint Labels: Animation, Instructional, Tips, Tutorials <Doug Klippert@ 3:02 AM
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Friday, September 16, 2011 – Permalink – Legacy Files from 2007Go backRead this article closely. If you work in a situation where you need to work with legacy (pre-2007) files, it may be handy. If you do most of your work in 2007, I wouldn't bother. "When you use Windows Explorer or the desktop to create a new 2007 Microsoft Office file, a new Office file is created in an XML file format (.dox or .xlsx). For example, this behavior occurs when you right-click the desktop, you point to New, and then you click Microsoft Office Word Document. By default, files that you create in the 2007 Office system are in XML file formats. See all Topics powerpoint Labels: Reference <Doug Klippert@ 3:46 AM
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Tuesday, September 13, 2011 – Permalink – VBA, Named ArgumentsAn easier read
MsgBox(prompt[, buttons] [, title] [, helpfile, context]) When you work the MsgBox function this way, the order of the arguments can't be changed. Therefore, if you want to skip an optional argument that's between two arguments you're defining, you need to include a blank argument, such as: MsgBox "Hello World!", , "My Message Box" Named arguments allow you to create more descriptive code and define arguments in any order you wish. To use named arguments, simply type the argument name, followed by :=, and then the argument value. For instance, the previous statement can be rewritten as: MsgBox Title:="My Message Box", _ Prompt:="Hello World!" (To find out a function's named arguments, select the function in your code and press [F1].) See all Topics powerpoint Labels: VBA <Doug Klippert@ 3:57 AM
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Monday, September 05, 2011 – Permalink – PPT Font SizeHow big should you go?In the old days of slide shows, presenters would hold their slides out at arm's length. If they could still see the text, then it would be OK when projected. Dave Paradi has researched the question and offers a PDF document that compares screen size, fonts, and seating distance. For instance: "For example, if you're using a 60 inch screen and have 32 point text on your slides, the furthest someone should be is 57 feet from the screen." Font Size Dave Paradi's PowerPoint Tip See all Topics powerpoint Labels: Fonts, Instructional, Tips <Doug Klippert@ 3:33 AM
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Thursday, August 18, 2011 – Permalink – Slideshow AccesabilityHearing and vision enhancedDave Paradi has an article about how to design PowerPoint shows for those with limited hearing or vision. With PowerPoint presentations becoming more of a standard way to communicate information of all types, we need to keep in mind that our first responsibility is to our audience. We need to use the ideas above to make sure that we make our presentation accessible for everyone. Making Accessible Slides See all Topics powerpoint Labels: Presentation, Tutorials <Doug Klippert@ 3:50 AM
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Sunday, August 14, 2011 – Permalink – Replace FontsA type changePowerPoint has a feature that allows you to replace any of the fonts being used in a presentation You may want to do this to change the look of a show, or because the type face is not available on another machine and not embeddable. Go to Format>Replace Fonts. Choose one of the fonts you are currently using and its replacement. Look over your presentation before saving it. Sometimes a different font will change the spacing on a slide. You may have to reformat a few slides RDP Slides.com: Troubleshoot font problems Informit.com: Working with Text in PowerPoint See all Topics powerpoint <Doug Klippert@ 3:50 AM
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Sunday, July 31, 2011 – Permalink – PowerPoint PunditsConnect with other PowerPoint usersMicrosoft has put together a list of locations, forums, blogs, etc. that cover PowerPoint. You'll probably find that your question has been answered at one of these spots. Office.Microsoft.com See all Topics powerpoint Labels: General, Instructional, Tips <Doug Klippert@ 3:24 AM
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Tuesday, July 26, 2011 – Permalink – ViewerPortable PowerPointIf you have to show your presentation on a machine that does not have PowerPoint installed, you can use " Package for CD. " Before 2003 it was named "Pack and Go." Go to File> Package for CD ... The Dialog box will walk you through the process and offer to include the PowerPoint Viewer.  The problem with the earlier versions of PowerPoint, through 2002, was that the viewer only handled the features available in PowerPoint 97. The PowerPoint 2003 Viewer lets you view full-featured presentations created in PowerPoint 97 and later versions. Here is the download location for the PowerPoint 2003 Viewer:
Microsoft: "Want to truly impress your customers with a multimedia presentation about your business? You can easily make your Microsoft Office PowerPoint 2003 presentations more portable by burning them onto a CD. By including the new free PowerPoint 2003 presentation viewer on the CD, presentations can be distributed to and viewed by audiences who do not use Microsoft Office." PP Tools: Downloads and descriptions for other versions See all Topics powerpoint Labels: Addin, General, Presentation, Tips <Doug Klippert@ 3:05 AM
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Thursday, July 14, 2011 – Permalink – Office VBA TricksVideo + Free code"Learn tips and use sample code for several Office applications. These tips can help you to be more productive and can also be a starting point for developing your own tools, utilities and techniques."
VBA Tips & Tricks Getting Started with VBA in Office 2010 (VBA is VBA and is, in most cases, usable in all versions of Office) See all Topics powerpoint <Doug Klippert@ 3:50 AM
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